MINUTES of the
BOARD OF TRUSTEE’S MEETING


DATE: July 16, 2007
TIME: 7:00 p.m.
PLACE: Collinsville Memorial Public Library Center’s
                        Board Meeting Room

Call to Order

President McChristian presided and called the meeting to order.

Roll Call

Members present:

Mrs. Patricia McChristian
Mr. Howard Dartt
Mrs. Alice Hayes
Mr. Gary Keller
Mr. Norman Schiller
Ms. Laura Herr

Members absent:

Mrs. Mary Ellen Fedder

Others present:

Mrs. Barbara Rhodes, Director
Robert Herr, Mr. & Mrs. E. Schusky, and Trudi Monroe


Consent Items

Minutes of regular meeting June 11, 2007.

Communications - None

Librarian’s Reports
< Director’s Report
< Youth Services Librarian report

Finance
< June Bill list was presented.
< General Fund Account was presented.
< Gift Account was presented.

A motion was made by Mr. Schiller, seconded by Ms. Herr, to:

APPROVE THE CONSENT ITEMS IN ENTIRETY.

A roll call vote was taken.

Mrs. McChristian Yes Mr. Schiller Yes
Mrs. Fedder Absent Ms. Herr Yes
Mrs. Hayes Yes Mr. Keller Yes
Mr. Dartt Yes

Motion carried.

Committee Reports


1. Lewis and Clark Library System
Mr. Schiller reported that he has been elected Treasurer of the System Board.


2. Personnel – No report

3. Maintenance – No report

4. Friends of the Collinsville Memorial Library Center
The Annual Book Sale grossed $4765.85 (a new record)

Discussion Items

< The Fountain
The Citizens present expressed their concerns about the loss of the water feature around the Pan Landmark. The Board agreed to set up an Exploratory Committee to investigate the possibilities of retaining the feature and finding funding for it. President McChristian volunteered to meet with them and talk about suggestions.
< The Board and Staff picnic will be held on September 16, 2007 at Woodland Park. The Library will provide the drinks and the meat and the rest will bring covered dishes.
< The Budget & Appropriation Ordinance was given to the Board for examination
< Fairmont City
The building on 36th and Maple may not be a possibility for a library and the lack of funds or grants at the moment may make a new building impossible. Still investigating all possibilities.

Action Items

< A motion was made by Mr. Schiller, seconded by Mrs. Hayes, to:

APPROVE THE ANNUAL REPORT FOR THE STATE OF ILLINOIS.

A roll call vote was taken.

Mrs. McChristian Yes Mr. Schiller Yes
Mrs. Fedder Absent Ms. Herr Yes
Mrs. Hayes Yes Mr. Keller Yes
Mr. Dartt Yes

Motion carried.

< A motion was made by Mr. Schiller, seconded by Mr. Dartt, to:

APPROVE THE TRANSFER OF FUNDS FROM SELECTED ACCOUNTS TO THE RESERVE ACCOUNT.

A roll call vote was taken.

Mrs. McChristian Yes Mr. Schiller Yes
Mrs. Fedder Absent Ms. Herr Yes
Mrs. Hayes Yes Mr. Keller Yes
Mr. Dartt Yes

Motion carried.

< A motion was made by Mr. Schiller, seconded by Mr. Dartt, to:

APPROVE THE DISASTER PLAN FOR THE COLLINSVILLE LIBRARY CENTER AND THE BLUM HOUSE.

A roll call vote was taken.

Mrs. McChristian Yes Mr. Schiller Yes
Mrs. Fedder Absent Ms. Herr Yes
Mrs. Hayes Yes Mr. Keller Yes
Mr. Dartt Yes

Motion carried.

< A motion was made by Mr. Schiller, seconded by Mrs. Hayes, to:

ADOPT ORDINANCE 07-03 FOR BUILDING MAINTENANCE.

A roll call vote was taken.

Mrs. McChristian Yes Mr. Schiller Yes
Mrs. Fedder Absent Ms. Herr Yes
Mrs. Hayes Yes Mr. Keller Yes
Mr. Dartt Yes

Motion carried.

Adjournment

A motion was made by Mr. Schiller, seconded by Mr. Keller, to:

WITH NO FURTHER BUSINESS, ADJOURN THE BOARD MEETING OF JULY 16, 2007.

Motion carried. 

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Member of the Illinois Heartland Library System under the direction of the Illinois State Library

Mississippi Valley Library District         
408 West Main Street
Collinsville, IL 62234
Phone: 618-344-1112
FAX: 618-345-6401