MINUTES of the
BOARD OF TRUSTEE’S MEETING
DATE: July 18, 2005
TIME: 7:00 p.m.
PLACE: Collinsville Memorial Public Library District’s
                        Board Meeting Room


Call to Order

Vice-President McChristian presided and called the meeting to order at 7:00 p.m.

Roll Call

Members present:

Mrs. Patricia McChristian
Mr. Norman Schiller
Mr. Gary Keller
Mr. Howard Dartt
Ms. Laura Herr

Members absent:

Mrs. Alice Hayes
Mrs. Mary Ellen Fedder

Others present:

Mrs. Barbara Rhodes, Director

Consent Items

1. Minutes of June 20, 2005 were presented.

2. Communications


< Letter of concern from Mary Sue Schusky on the condition of the fountain

3. Librarian’s Reports
< Librarian Barbara Rhodes presented her report.
< Report from Maureen Schreiber on the Children’s Library and Programming

< Report from Gary Clark, Manager of the Blum House


4. Finance


< July Bill list in the amount of $13,891.15 was presented.
< General Fund Account was presented.
< Gift and Reserve Fund Accounts were presented.

A motion was made by Mr. Schiller, seconded by Ms. Herr, to:

APPROVE THE CONSENT ITEMS IN ENTIRETY.

A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes
Mrs. Fedder Absent Ms. Herr Yes
Mrs. Hayes Absent Mr. Keller Yes
Mr. Dartt Yes

Motion carried.

Committee Reports


1. Lewis and Clark Library System


< Mr. Schiller reported on the System’s search for a new Director and the efforts of the System staff to ‘get the bugs’ out of the new Millennium Automation System.

 


2. Personnel


< Pres. McChristian appointed Ms. Herr to be the contact of the Personnel Committee.


3. Maintenance - No report

 


4. Foundation/Blum House
< Pres. McChristian will be the contact for any business with the Blum House and its manager.


5. Museum/Friends Groups - No report



Discussion Items



< Discussion on the continuing problems with the Fountain; Missouri Machinery will be called back in for another estimate. Exterior sign estimates will also be sought for next meeting.
< Preliminary budget for Fy 2005-06 was handed out and reviewed.
< Library policies were handed out for review for next meeting. The only change throughout the policies was the name change from Collinsville Memorial Public Library District to Mississippi Valley Public Library District.



Action Items



< A motion was made by Mr. Schiller, seconded by Mr. Dartt, to:

ADOPT ORDINANCE NO. 05-03 FY 2005 PREVAILING WAGE.


A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes
Mrs. Fedder Absent Ms. Herr Yes
Mrs. Hayes Absent Mr. Keller Yes
Mr. Dartt Yes

Motion carried.

< A motion was made by Mr Schiller, seconded by Mr. Dartt, to:

ADOPT ORDINANCE NO. 05-04 FY 2005 BUILDING AND MAINTENANCE TAX.

A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes
Mrs. Fedder Absent Ms. Herr Yes
Mrs. Hayes Absent Mr. Keller Yes
Mr. Dartt Yes

Motion carried.

< A motion was made by Mr Schiller, seconded by Mr. Keller, to:

ADOPT ORDINANCE NO. 05-05 FY 2005 SPECIAL RESERVE FUND.

A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes
Mrs. Fedder Absent Ms. Herr Yes
Mrs. Hayes Absent Mr. Keller Yes
Mr. Dartt Yes

Motion carried.

< A motion was made by Mr Dartt, seconded by Ms. Herr, to:

ADOPT ORDINANCE NO. 05-06 FY 2005 SPECIAL RESERVE FUND PLAN.

A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes
Mrs. Fedder Absent Ms. Herr Yes
Mrs. Hayes Absent Mr. Keller Yes
Mr. Dartt Yes

Motion carried.

< A motion was made by Mr Schiller, seconded by Ms. Herr, to:

REPAYMENT OF TAX APPROPRIATION LOAN OF $60,000 WITH INTEREST OF $446.16 TO THE BANK OF EDWARDSVILLE.

A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes
Mrs. Fedder Absent Ms. Herr Yes
Mrs. Hayes Absent Mr. Keller Yes
Mr. Dartt Yes

Motion carried.

< A motion was made by Mr Schiller, seconded by Mr. Dartt, to:

ACCEPT THE CREDIT OF $1,000 IN LIEU OF A WARRANTY ON THE OUTSIDE RAILING AS AN AMENDMENT TO THE CONTRACT WITH MJC CONTRACTORS.

A roll call vote was taken.

Mrs. McChrsitian Yes Mr. Schiller Yes
Mrs. Fedder Absent Ms. Herr Yes
Mrs. Hayes Absent Mr. Keller Yes
Mr. Dartt Yes

Motion carried.


Adjournment

A motion was made by Mr. Schiller, seconded by Mr. Dartt, to:

WITH NO FURTHER BUSINESS, ADJOURN THE BOARD MEETING OF JUNE 18, 2005.


Motion carried. 

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Member of the Illinois Heartland Library System under the direction of the Illinois State Library

Mississippi Valley Library District         
408 West Main Street
Collinsville, IL 62234
Phone: 618-344-1112
FAX: 618-345-6401